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Choice of place
- detailed information on conference facilities
- a wide range of offers from recreation centres, through conference complexes to palaces and de luxe hotels
- conferences on board ferries, ship and special trains.
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Optimising costs
- financial planning of events
- budgets and cost calculations
- negotiating prices on client’s behalf
- special airfares for participants agreed with chosen carrier
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Financial services from
- calculating the conference fee
- elaborating conditions of payment
- accepting down payments and hotel deposits
- credit card charges
- managing funds through a sub-account
- Polish VAT invoices and foreign currency invoices
- travel costs refunds
- settling the accounts of an event
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Conference materials: lay-out, execution, distribution
- application forms
- hotel reservation forms
- practical information about Poland
- invitations and communiques
- conference programs
- abstracts, resolutions, concluding materials
- translating, copying, duplicating, mailing
- portfolios, notebooks, pens, souvenirs
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Logistic services
- presence of Furnel Travel representative in meeting of Organising Committee
- planning the course of an event – detailed scenarios
- preparing halls: decorations, display panels, scenography
- signage
- comprehensive catering service
- transport coordination: arrivals and departures charts, transfers, making optimal use of motor coaches
- mailing invitations
- receiving and confirming applications
- computer data bases: registrations, payments, reservations, applications for social events
- conference home pages, on-line registrations
- simultaneous, consecutive and written translations – highly skilled interpreters
- managing hotel accommodation: contracts with hotels, receiving and confirming reservations for participants, booking lists
- top class technical equipment with servicing personnel: video projectors, laser display computer panels, overhead projectors, photocrystal panels, screens, laser indicators, monitors, voice projecting systems (microphones, microports, multiphones ) translator cabins and headphones, recording proceedings, transmitting to monitors
- promotional exhibitions – sales of floor area and stands
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Social and cultural events
- for participants and their companions
- to be paid upon arrival or included in the registration fee
- banquets, cocktails, food and drink tasting, dinners, picnics
- music accompaniment: concerts, recitals, classical music, folklore, jazz
- original interiors: palaces, castles, museums, manor, country inns, sports venues, ships
- interesting set-ups: knightly tournaments, horseback riding shows, fireworks display, balloon flights
- style decorations of various epochs
- pre- and post-conference tours
- technical and educational excursions
- sightseeing tours
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Professional personnel, efficient secretariat
- hospitality desk: changing and confirming air and train tickets, ticket reservations for cultural events, tourist information, excursions “on request”
- highly qualified team to manage the pre-conference office
- conference secretariat services: hostesses, assistants, multilingual guides, typists, computer operators
- heavy duty copy service
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